If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer. This will allow you to free up space in your mailbox without permanently deleting your messages.
This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer.
Outlook 2016 Mac Archive Mailbox
Adding a local folder for Archiving Mail
In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer. You can create a new folder under this heading by right-clicking or Ctrl+click on the On My Computer heading then select New Folder.
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- Access archived emails from Navigation Pane If you have opened the archived.pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.
- Outlook for Mac. Select File Import Select Outlook Data File and click the right arrow on the bottom right. Select Outlook for Mac Data File. When prompted, locate and select the.olm file that was archived in the past. Outlook will populate the inbox with.
You can then rename the folder by right clicking or Ctrl+click on the new folder and selecting Rename.
Outlook For Mac Archived Mail Address Book
This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer. Adding a local folder for Archiving Mail. In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer.
Archiving mail to the local folder
How To Recover Archived Emails In Outlook
To copy mail from your inbox or other IMAP folders to the local folder you’ll just need to follow these steps:
- To move an individual email right-click or Ctrl+click on the move, select the Move option then select the local archive folder as the destination.
- To move multiple message, just highlight the message you need to move. To select all emails in a folder you can use the Edit menu and apply Select All or use CMD+A on your keyboard. Then right click or Ctrl+click on the highlighted messages, select Move and then select the local archive folder as the destination.
Please note: that dragging and dropping the messages into the local folder will create a copy of the messages in this location, but won’t remove the copy from your inbox or IMAP folders for your account.
Archive Emails In Outlook For Mac
That’s it! You have now archived messages using Outlook for Mac.